The
Executive Committee may approve spending of up to $100
Approval
of at least three Executive Members must be obtained.
Approval
may be verbal, written, in person, by telephone or email.
Spending
approved by such means must be ratified by a majority vote by the whole Committee
at the first available opportunity
The
Committee cannot refuse to ratify spending that is fundamental or vital to
procuring goods or services from outside parties in order to run and
organise the Association’s activities.
The Executive
Committee cannot break up spending into blocks of $100 for purposes of
approval where spending is clearly for the same transaction and arose from
the same event.
Spending
not ratified by Committee becomes the liability of the approving Executive
Committee members.
The
approving Executive Committee members must equally share the burden of
replacing the funds to the association
The
funds may be replaced by cash given directly to the Treasurer.
The
funds are to be returned within a time limit determined by the whole
committee but no longer than six months from the date of refusal to
ratify.
An
approving member of the Executive may raise a defence of false or
inadequate information provided by another member of the Executive seeking
approval for spending.
The
Committee at a Committee Meeting may decide whether this defence, if
raise, is accepted.
